ATS Resume Checker for Administrative Assistants (2026)

Administrative openings routinely pull in hundreds of applications, which is exactly why software holds the pile. Over 90% of large employers manage applications with an applicant tracking system — a database recruiters search by keyword, where a resume without the searched terms never surfaces. Admin resumes go unfound for a frustrating reason: the work is broad ("kept the office running"), while the posting names each duty precisely — "calendar management," "travel coordination," "expense reports" — and screening software only matches the words that are actually on the page.

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Keywords administrative assistant postings screen for

Work the ones that are true of you into your Skills section and experience bullets, using the posting's exact wording.

3 resume tips for administrative assistants

1. Break "office support" into its named parts. "Supported the executive team" matches nothing. "Managed calendars for 3 directors, coordinated domestic and international travel, and processed monthly expense reports" matches three terms postings actually screen for — and it's the same work, described precisely.
2. List your software by name, including the boring ones. Microsoft Word, Excel, PowerPoint, Outlook, Google Workspace, Zoom, Slack. Admin postings screen on tools more than almost any other field, and "proficient in office software" matches none of them. A plain Skills list the parser can read is the fix.
3. Quantify the volume you handled. Calls fielded per day, executives supported, meetings scheduled per week, invoices processed per month, events coordinated per year. "Scheduled 40+ meetings a week across 4 time zones" survives the software and tells the human reader you can handle their load.